efom.crs.orgCRS Emergency Field Operations Manual

Mobile Menu Early Action Operational Setup Operational Assessment Emergency Waiver (ERRWR) AccessSecurity Restraints Office Set-Up Infrastructure/Facilities What to Look For in a Facility Collect Basic Info About the Location Know Local Customs Guest House Considerations Sharing a Facility with Partners Lease an Office or Guest House Setting up an Office Facility / What to Order Office Set-Up Purchasing Items to Bring With You What to Order Once You’re There First Aid Kits Fire Extinguishers Administrative Systems Use Country Program Forms and Procedures What Can You Approve? Cash Management Travel Coordination Inventory Management Managing Mobile Phone Credit Generator Management Human Resource Administration Timesheets Scheduling Guards, Drivers Overtime Paying Salaries HR Filing Systems Communications Fleet Sources of Vehicles Renting Vehicles Vehicle Management Unit (VMU) Hiring Transport Staff Transport Administration Vehicle Logs Vehicle Scheduling Vehicle Data CollectionReporting Vehicle Files Vehicle MaintenanceRepair Accident/Road Crash and Incident Reporting Prepositioned Stock Situation Reports Rapid Response Programming Initial Assessment Analysis Immediate Needs Design Cash In-Kind Distribution Monitoring Project Sectors ShelterSettlements Preparation Rapid Needs Assessments Shelter Option Feasibility Detailed Needs Assessment Assistance Options Response Strategy Implementation Options Staffing Structure WASH MBRRR Market Assessment Risk Assessment Response Analysis Market Monitoring MARKit Market and Supply Chain Monitoring Toolkit Designing Cash Based Programs Writing Proposals Markets Project Implementation Operations Guidance for Cash Based Programming Staffing Selecting Vendors Managing Cash Distribution DeliveringManaging Payments Data Management Coordination Food SecurityLivelihoods SafeDignified Programs Analysis TargetingDiversity of Need Information Sharing Community EngagementParticipation Feedback, ComplaintsResponse Mechanisms Staff Conduct MappingReferral CoordinationAdvocacy SafeguardingPSEA Psychosocial Staff Well-Being Identifying Stress Managing Stress Managing Traumatic Stress Managing Cumulative Stress Reducing Causes of Cumulative Stress Relieving Stress Disaster Risk Reduction DRR Project Design DRR Project Implementation DRR MEAL Environmental Stewardship Tool DRR Additional Resources ICT4E Program Management Supply Chain Procurement Basic Procurement Principles For the Team Leader Somalia, Sudan, Burma, Syria, Cuba, Iran, JWBG,North Korea Procurement Department Tasks Organization ChartJDs EquipmentSupplies Forms No Procurement Staff? Procurement No-Nos Emergency Procurement Processes Procurement Challenges Solution 1: Communicate Solution 2: Manage Expectations Solution 3: Document For Procurement Staff Purchases$50 Purchases $50 – $500 Purchases $500 – $5,000 Purchases$5,000 How to ReceiveRegister a PRF How to Get Bids Do We Have to Get 3 Bids? How to Decide Between Bids How to Hold a Bid Committee Meeting How to Share Information Working with New Vendors HQ Approval Exemption List For Requesters How Do I Make a Purchase? How do I Fill Out this PRF? When Will I Get My Stuff? Warnings Know Your Donor Vehicle Purchases USG Restricted Goods USG Ineligible Goods Inventory Management Warehousing Warehouse Forms Warehouse Setup Define What You Need Find Potential Sites Warehouse TeamTools Equipment FoodMedicine Introduction Receiving Receiving Forms Receiving Procedure Before a Delivery When the Delivery Arrives Unloading Counting Inspecting Stacking After the Delivery Potential Receiving Problems Storing Storing Forms Inspect the Stock Count the Stock Deal with Damaged Goods Deal with Other Losses Outside Storage Sending Sending Forms Before Sending During Sending After Sending RecordingReporting Recording Reporting to the Team Reporting to Donors Commodity Specifications General Supplies Mobile Storage Units First Aid Kits Fire Extinguishers Sleeping Tents Office Tent Latrines Vehicle Tool Kits Winch and Bull Bar Tools and cleaning kits Mosquito Nets Kitchen Kits Blankets Sleeping mats Household Water Kit CommunicationsPower Systems Radio Communications Satellite Phones Mobile Internet Communications Generators Solar Energy Shelter Supplies Tarp/Plastic Sheeting Rope Shade Netting CGI/Zinc Sheeting Cement Tents TimberBamboo WASH Supplies HygieneHousehold Water Kit Latrine Cleaning Kit Water Testing Kits Ground Bladder Onion Tank Trucking Bladder Storage Tank Kit Tank Sheets Tank Fitting Kit Project Management MEAL Monitoring Evaluation Accountability Learning ICT4E Emergency Operations Human Resources Define Staffing Needs Make a Staffing Plan Draft an Organization Chart Update Staff Plan and Org Chart TDY Planning The Set Up Team Medium-term Organization Chart Recruiting Get Temporary Staff Write a Scope of Work Arrange a TDY International Consultants National Consultants Set Up Tracking Tools Track Coverage of Positions Track Recruiting Progress Track Contract Expiration Track Locations of Staff Fill Staffing Needs Hire Regular Staff Hiring Family and Friends Hiring Staff from Local Partners Hiring International Staff Hiring National Staff National Staff Step 1: Develop Job Description National Staff Step 2: Get Approval of Personnel Requisition National Staff Step 3: Create Recruitment File National Staff Step 4: Establish Hiring Committee National Staff Step 5: Establish Criteria for Selection National Staff Step 6: Design the Announcement National Staff Step 7: Advertise the Position National Staff Step 8: Receive CVs National Staff Step 9: Short List CVs National Staff Step 10: Test Candidates National Staff Step 11: Interview Candidates National Staff Step 12: Assess CandidatesMake Decision National Staff Step 13: Check References National Staff Step 14: Do a Security Check National Staff Step 15: Determine Offer Details National Staff Step 16: Have Offer Details Approved National Staff Step 17: Make the Offer, Negotiate, and Sign the Contract SalaryBenefits For National Staff Review Salary Scale Additional Pay for Additional Duties Benefits for Staff Affected by Emergency Benefits for National Staff on TDY For International Staff Salary for International Staff Benefits for International Staff RR for International Staff Hardship/Hazard Pay for International Staff Filing Systems Recruiting Files Personnel Files Get Staff StartedOnboarding Step 7: Orient StaffGet Them Started Step 8: Manage Staff Well-Being: Staff Care All Job Descriptions FinanceGrant Management Priority Documents Agreement Guidance Checklists Standard Finance JDs Budgeting and Indirect Cost Recovery (ICR) Finance Forms Security SafeSound Manual Security Plan Guidance Questions to Ask Before You Go Incident Reporting Constant Companion Template Capacity Strengthening, PartnershipPreparedness Response Training Preparedness Facilitation GuidesHandouts ShelterSettlements Preparedness Markets Preparedness Holistic Assessment for Readiness in Cash CRS Emergency Field Operations Manual Generic selectors Exact matches only Search in title Search in content Post Type Selectors Early Action Operational Setup Operational Assessment Emergency Waiver (ERRWR) AccessSecurity Office Set-Up Administrative Systems Communications Fleet Prepositioned Stock Situation Reports Rapid Response Programming Initial Assessment Analysis Immediate Needs Design Distribution Monitoring Project Sectors ShelterSettlements WASH Markets Food SecurityLivelihoods SafeDignified Programs Psychosocial Disaster Risk Reduction ICT4E Program Management Supply Chain Procurement Inventory Management SupplyService Specs Project Management MEAL Monitoring Evaluation Accountability Learning...